Virtual Assistants built for the Australian construction industry
ORIVASO places skilled remote estimating and construction administration support inside Australian building businesses — so your tender capacity and your paperwork stop competing for the same people.
The construction industry has a capacity problem
Work arrives in waves. Headcount doesn't. Most builders and contractors we speak to aren't short of opportunity — they're short of the hours to price it, document it and chase it.
Estimators buried in tendersYour best estimator spends half the week chasing subcontractor quotes and formatting pricing schedules instead of pricing work.
Tenders declined on capacity, not meritGood opportunities get passed over because there is no one free to take them off, not because they were the wrong job.
Project managers doing document controlFiling drawings, logging RFIs and reissuing revisions is work a PM should be reviewing, not producing.
Owners still doing the adminDirectors finishing progress claims and purchase orders at 9pm is common in small and medium builders — and it caps how fast the business can grow.
Experienced staff are hard to findEstimators and contract administrators are in short supply across Australia, and the recruitment cycle rarely matches when you actually need the help.
Fixed cost, variable workloadA full-time local hire is a permanent overhead for a workload that moves with your pipeline, your programme and the season.
ORIVASO is the release valve: trained remote support that plugs into your existing systems and takes the repeatable work off your Australian team.
See how it worksFive ways we take work off your team
Estimating and construction administration are what we do best. Everything else is built around keeping those two functions running properly.
Construction Estimator VAs
Quantity takeoffs, tender preparation, bills of quantities, subcontractor quote collection and comparison — so your estimators can price more work without pricing it all themselves.
Construction Admin VAs
Document control, RFI registers, subcontractor paperwork, purchase orders, progress claims and project reporting, run inside the systems you already use.
General Admin VAs
Inbox and calendar management, CRM upkeep, data entry, document preparation and the day-to-day business support that keeps an office moving.
Specialised VA Services
Accounts administration, procurement support, scheduling, marketing and social media, CRM management and software-specific support.
Other / Custom Requirements
A role that doesn’t fit a standard description? Tell us what the work actually involves and we’ll tell you honestly whether we can support it.
Specialist support, not general outsourcing
Plenty of agencies will send you an assistant. Very few can talk to your estimator about a scope gap or tell the difference between a variation and a progress claim.
Construction-focused
We recruit and brief for construction work specifically — the terminology, the documents, the tender cycle and the tempo. Your team shouldn’t have to explain what a BOQ is.
Flexible support
Scale hours with your pipeline. Add support through a heavy tender period, hold steady through delivery, and adjust as the programme changes.
Cost effective
Add capacity without the on-costs, recruitment fees, workspace and long-term commitment of another full-time Australian employee. Pricing is quoted per engagement.
Quality focused
We match candidates to your actual requirements rather than filling a seat, and we stay involved after placement so problems get raised early, not at review time.
Experienced VA talent
Candidates are screened for relevant construction or administrative background before you meet them.
Scalable
Start with one VA. Add a second when the first has proven the model in your business.
Dedicated support
Your VA works to your business, not a shared pool. You have a point of contact at ORIVASO throughout.
Australian business focus
Australian hours, Australian documentation standards, Australian construction terminology.
What can our VAs actually do?
These are the tasks construction businesses most often hand across. Not every VA does every task — capability is matched to what you need before anyone is placed.
Estimating & tendering support
- Quantity takeoffs
- Tender preparation
- Bill of quantities preparation
- Supplier & subcontractor quote requests
- Quote comparisons
- Tender document review
- Estimating administration
- Pricing schedules
- Tender tracking & registers
- Scope reviews
- Cost database updates
- Estimating software support
Project & contract administration
- Document control
- Drawing registers & filing
- RFI administration
- Subcontractor administration
- Purchase orders
- Progress claims
- Meeting minutes
- Project correspondence
- Compliance documentation
- Programme updates
- Project reporting
- Data entry
- Procore & construction software administration
A note on capability: we don’t claim every VA holds every skill listed above. Tell us the tasks that matter most in your business and we’ll put forward candidates whose experience actually matches them.
How it works
Four steps, in order. No long procurement process and no obligation to proceed after the first conversation.
Tell us what you need
A short conversation about your business, the work you want covered, the software you run and the hours you're after. If a VA isn't the right answer, we'll say so.
We match the right VA
We source and screen against your requirements, then present candidates with relevant experience for you to interview. You make the final call.
Your VA integrates with your business
Your VA works to your processes, your templates and your systems — during Australian business hours. We help set up the handover so the first month is productive rather than exploratory.
Scale your support as you grow
Adjust hours, broaden the scope, or add a second VA as the pipeline builds. Support moves with the workload instead of ahead of it.
Construction businesses we support
From two-person subcontractors through to established commercial builders and project management firms.
Builders
Residential, commercial and mixed-use builders needing more tender throughput and cleaner project documentation.
Civil contractors
Earthworks, roads, drainage and infrastructure contractors managing schedules of rates, dockets and high-volume administration.
Subcontractors
Trade subcontractors pricing multiple packages a week while running crews on site.
Trade contractors
Electrical, mechanical, plumbing, carpentry and fit-out businesses needing quoting and job administration support.
Developers & project managers
Development and PM firms coordinating consultants, approvals, reporting and correspondence across multiple projects.
Construction consultants
Quantity surveyors, superintendents and building consultants with measurement, reporting and documentation workloads.
Ready to take the workload off your team?
Tell us what's clogging up your week — tenders, document control, claims, or all three. We'll come back with a straight answer on whether an ORIVASO VA can take it on, and what that looks like.